Administrative Officer

Introduction

Solina Centre for International Development and Research (SCIDaR) is an indigenous nonprofit institution that works to accelerate positive health, social and economic reforms through high-quality program design and implementation, capacity building, implementation of scientific research and knowledge generation, as well as agenda-setting and stakeholder convening across human development sectors. Our work seeks to benefit primarily disadvantaged and under-served populations. We implement transformation programs in Nigeria and are currently expanding our footprint to several West and Central African countries. We are building a competent world-class management team to enable us to achieve our strategic growth objectives in a sustainable way.

Description and Objectives

The Administrative Officer supports project staff to perform a variety of tasks with a primary focus on anticipating and meeting admin-related needs in ways that are effective, efficient and aligned with SCIDaR objectives. He/She is responsible for providing administrative support, managing office inventory and preparing regular admin. reports (e.g. expenses and office budgets) and organizing company records.

Technical Responsibilities

Office supervision and administrative support:

1. Serves as the focal person for managing and disseminating all communication from the Head Office regarding the state teams;
2. Liaises with the Head Office Admin team to coordinate end-to-end travel process for state team members regarding hotels bookings and vehicle logistics;
3. Oversee office maintenance and supervision of drivers, office assistants, and security personnel;
4. Responsible for preparing, submitting, and reconciling advances and other financial transactions with regard to office maintenance and fleet management;
5. Serves as the administrative point of contact for SCIDaR for external stakeholders; maintains functional contact phone for the office and ensures prompt responses to calls; receives and signs for all office-delivered mail and distributes appropriately;
6. Other duties as assigned.

Procurement and Inventory

1. Maintains a routinely (quarterly) updated register of all fixed assets in the organization and their employee custodians; maintaining an orderly system of goods and equipment storage, registration and inventory reconciliation within the office, including use of goods received/dispatched notes, bin cards, goods movement forms, consistent inventory tagging system, etc., as appropriate;
2. Liaises with the Head Office Procurement Officer to ensure that SCIDaR purchasing policy and practices reflect best practices and maximize the benefit to the organization;
3. Continuous monitoring and observation of items in store and determining what needs to be reordered;
4. Work with Head Office Procurement Officer to negotiate material and order costs, and compile cost reports for invoices for items that need to be purchased within the state;
5. Other duties as assigned.

Required Competencies

Core Requirements

1. Compelling evidence of interest in and commitment to the mission of SCIDaR;
2. Demonstrated strong strategic thinking, problem-solving and thought leadership abilities;
3. Working knowledge of business management;
4. Advanced computer usage skills with proficiency in Microsoft® Word, Excel, and PowerPoint;
5. Ability to form working relationships with people at all levels;
6. The ability to multitask with excellent organizational skills;
7. Strong communication and negotiation skills;
8. Fast learner, open to learning from peers, subordinates and supervisors collaboratively and at a rapid pace;
9. Results-oriented performer, experienced in developing and tracking self and team with clear KPIs;

Education and Experience

1. Academic Qualification: Minimum of a Bachelor’s degree or its equivalent, in Business Administration, Business Management or related discipline;
2. Professional Qualification: Additional professional qualification/certification is advantageous;
3. Experience: Minimum of 2 – 4 years progressive experience in office management systems and procedures;

Equal Employment Opportunity Statement

SCIDaR is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on race, colour, religion, gender, national or ethnic origin, age, marital status, genetic information or any other status or characteristic protected under applicable laws.